Get a Standard Certificate of Appropriateness (COA)

Are you doing small repairs to a historic property and need a 'standard' certificate of appropriateness (COA)?

NOTE: If you are already getting a building permit for these small repairs (not large ones, see below), you do not need to apply for a COA separately. Our new system will alert you of the documents required.

  • If you are doing new construction, demolition, or large repairs/alterations, you will likely need a Special Certificate of Appropriateness (SCOA) which requires reviews by the Historic and Environmental Preservation Board.

 

Online

Contact a Staff Member to Discuss Your Project

To ensure you are applying for the correct certificate and/or discuss your options, contact one of the below staff members, depending on your district.  This will help determine if you need to go before the HEPB board or not.

  • Riverview/Spring Garden call Warren Adams: 305-416-1059.
  • Bayside, Beverly Terrace, Downtown, and Morningside call Wendy Sczechowicz: 305-416-2034
  • Buena Vista, Lummus Park, MiMo, Palm Grove and South River call Vickie Toranzo: 350-416-1137

Collect Documents

You will need many of the following documents in order to get this certificate.  You will be instructed which documents are needed during your pre-application meeting, above.  You will also be sent a check-list after entering your application in ePlan. 

View check list(PDF, 207KB) or see below.  

  • Signed application after entering information in ePlan (see below)
  • Signed Letter of Intent (Describe Nature of Application)
  • Proof of No Liens/Violations
  • Survey with BBL established by (Signed and Sealed within one year of application date). If you do not have this, Public Works will do this internally.
  • Context Map (for exterior restoration/alteration and new construction)
  • Site Plan showing placement of new features & existing features (For pools, paving, landscaping, decks, fences, walls, gates, hedges). 
  • Floor Plans, and Elevations (no larger than 11" x 17" showing existing and proposed work) 
  • Landscape Plan (for exterior restoration/alteration and new construction)
  • Materials Page
  • Paint sample with manufactures color name and code (if applicable)
  • Detailed Drawings Showing Existing and Proposed Dimensions (for windows & door replacement)
  • Window and Door Schedule Specifying all Openings to be Replaced (Specify materials, size, type, operation, color, finish)
  • Number Key Photos, Floor Plans, Elevations to Correspond with Window/Door Schedule 
  • Dimensioned and Scaled Profile Section of New Windows 
  • Photos of all Facades of the Property and Applicable Details, including historic photo if available. 
  • Complete list of all folio number(s) and property address(es) [Note: If all folios and property addresses have not been submitted online, please provide supplemental documentation detailing all additional folios and property addresses]. 
  • Roof Plan and Slope of Roof (For roof replacement, drawn to scale, no larger than 11" x 17")
  • Material Specification (for roof replacement)
  • Manufacturer's Brochure and/or Catalogue Photo of Proposed Replacements (For windows, doors, roof replacement, fences, walls, gates).
  • Tree Survey (if removing trees or landscaping)
  • Elevations and Details of Proposed Fencing, Wall, Gate, or Hedge - If removing trees or landscaping (no larger than 11" x 17")
  • Complete list of all folio number(s) and property address(es) -  PDF Document (Note: If all folios and property addresses have not been submitted online, please provide supplemental documentation detailing all additional folios and property addresses. 

Prepare your Documents for Upload

You must follow a standard naming convention (i.e. each part of the plans must be titled a specific way) in order to upload documents or your application will be delayed. You should name your document properly now. 

These names can not change once they've been given.

View our naming instructions

NOTE: Any documentation prepared by a professional, that is required to be “signed and sealed” (see above checklist) will need a digital signature. Click here to learn how to obtain a digital signature.

Apply for COA Online 

  • You will have to create an Eplan account or login to an existing account. 
  • Select type "certificate of appropriateness". 

TIP: You can name your application whatever you'd like, but we recommend that you include your address in the project name.

  • At the end, you will be asked if you'd like to submit your documents online. This is our recommendation.

    *If you hit "yes" follow the instructions below for submitting/uploading documents online.
    *If you select "no", because you need help with this process, you can visit the Building Department at 444 SW 2nd Ave, 4th Floor. 

Apply for COA Here

Upload Documents

  • After you have completed your initial submission, you will receive an email from eplans@Miamigov.com prompting you to upload your documents. To do this, log back into the portal, and this time select "manage my existing projects". 
  • Select your project number, and go to the "applicant upload task" tab.  Be sure you have named your documents correctly (see above) and obtained a digital signature, if necessary. 
  • Upload documents and submit.
  • This is also where you can manage your project as the below process progresses. 

NOTE: Once you hit "upload complete - send to City of Miami", your ability to upload any more documents will be restricted until the completion of the City's application acceptance process. 

Modify Plans and Documents, if Necessary

You will likely receive an email with comments from the City, as plans/documents often require modifications. Address the comments/issues to the best of your ability. Once you have addressed the comments from reviewers, you will need to re-submit your revised documents (go to "manage my existing project").  

Revise your Documents

NOTE: You may modify the content of your file(s), but do not change the file names when you re-submit, unless you've been instructed otherwise.

NOTE: If there is no activity on the project in Eplan within six months, the application will be considered abandoned and you will have to start over. 

Await Response

Staff will review your application, and either approve or approve with conditions.

  • If approved, the certificate will be added to your ePlan account.
  • If approved with conditions, these conditions will show up in your ePlan account. Make the necessary changes and re-submit plans (see above).

Continue Your Permitting Process

A COA is not a Building permit, and is only part of the permitting process.  Most applications still require a Building permit (painting does not) , to learn more visit this page