Get a Special Events Permit

Do you want to host a special event in the City of Miami for more than 300 people? These instructions will show you how to apply for a special event permit and gather necessary documents. 

NOTE: If your event is for less than 300 people, you actually need to Request a Temporary Event Permit (TEP). If your event is being held in a park (for less than 300 people), you need to Reserve a Park Facility

Online

Step 1.Ensure You're Applying for the Correct Event

The City of Miami has different applications for different event types.

  • Apply for a Special Event (below): When you host an event for 300 people or more.
  • Applying for a Temporary Event: When you host an event for less than 300 people. 
  • Reserve a Park Facility for an event at a City of Miami ParkNOTE: If you're going to have live music, mechanical rides, need police, or will host more than 300 people at the park, please continue with the below application for a Special Event.

Step 2.Review Rules & Timing

  • Event organizers may only apply for ten days of events per year.  (For instance, this can be one (1), ten-day event or two (2), five-day events, or ten (10), one-day events).
  • You must complete the Special Events Application at least fourteen (14) days prior to your event.
  • A $50.00 non-refundable application fee must be paid online upon submission of your application.
  • Applications are reviewed on a first-come, first-serve basis, applicants will then be invited to a special events meeting (every 2nd Wednesday of the Month) to review your application with City of Miami staff and discuss further details and needs of your event.
  • Coconut Grove applicants are also required to attend a Coconut Grove Festival committee meeting.
  • All Special Events within the City of Miami must end at 3:00AM unless approved by the City Manager, however the music must be turn off at 11:00PM.*
  • Alcohol sale and consumption during a special event is until 3:00AM.*
  • If your completed application does not include a site plan or MOT, your application will not be reviewed. Events may be cancelled if the required documentation is not received within the correct time frame. 

*All end-times are subject to and must comply with City curfews and/or emergency orders. 

Step 3.Collect Documents

For the application below, you will need the following information:

  • Applicant's name, address, phone, email, address of the event, description of event (including but not limited to: cost of admission, inventory value, number of seats, number of employees), date & time of event(s). 
  • A site plan (if event is outside) or floor plans (if event is inside), 11"x17" mechanically drawn to ¼” scale showing property boundaries with event name, address, date and time printed on all plan page. Life safety plan, COVID compliance plan. NOTE: The top right hand corner of your plan needs to be reserved for batch stamp. Space should be 3x3.
  • A COVID-19 Safety Plan. View COVID Guidelines. 
  • A Business Tax Receipt if you are a for-profit organization and will be charging an entrance fee and/or selling anything (food, beverage, merchandise, etc.)
  • You will need to download, complete, and then upload the following: 

NOTE: Site plans must show the dimensions of the lot and specify the entrances and exits including the dimension (measurements) of the gate. If using tents, you must show there placement, location of portable toilets, location of all tables and chairs should be specified and the names of all surrounding streets. Floor plans must show the square footage of the location being used, the entrances and exits including dimension (size) & emergency exits, location of fire extinguishers, location of stairs (if any), locations of bathrooms, location of all tables and chairs should be specified and the names of surrounding streets.

You may also need:

  • Copy of active Liquor License if serving/selling alcohol.
  • If you plan to erect a tent larger than 10x10, you will have to get a fire safety permit as well.  
  • Building permits, if applicable. We will walk you through this process. 
  • You may need to complete additional police, fire, parking information, county forms and more. Our team will let you know what is needed, but you can find some information here. 

Step 4.Apply for Special Event Permit

Complete Application Online

Step 5.Pay Fee

You will receive a $50 invoice from The City of Miami for your application. You application will not be processed until payment is received.

Pay Invoice

Step 6.Respond to Notes from The City

  • Once you submit your application, The City will create a project in ProjectDox and invite you into the project, via email. If you've never used ePlan/ProjectDox before, you'll have to create an account. All communication will now take place in this portal. 
  • You will receive further instructions regarding applying for a Building Permit, Police, Parking, and more in ProjectDox in the "comments" folder.  
  • The City departments will review your application, and request additional information, a meeting, or corrections, as needed.
  • New/corrected documents should be uploaded directly into ePlan/ProjectDox. 

Step 7.Prepare Notification Letters

  • If you're going to be closing streets, you will need to prepare notification letters. We will walk you through this process via email.
  • You will have to send us a copy of these confirmations. 

How to Map Notification Letters

Step 8.Pay Final Invoice, Receive Permit

  • Once you have completed all comments in ProjectDox, you will receive a final invoice.
  • Your special event permit will not be issued until you have completed the above and paid all invoices (permit fees, etc.). You can pay here.
  • Once all departments have approved and invoice is paid, you will receive an "all approved documents" via email.