When is a Pre-Application Meeting Required?
A Pre-Application meeting is required for the following applications: Rezoning, Special Area Plan Designation, Comprehensive Plan Amendment (FLUM), Variance, Major Use Special Permit (MUSP), Exception, Special Appearance, Historic Resource Nomination, Temporary Use on Vacant Land, Interim Parking, Special District Permits, Class II Special Permit, Warrant Modification, Minor Modification Pre-Application Meetings occur on the 2nd and 4th Tuesday of each month, and are scheduled between 2pm to 4pm .for a duration of 30 minutes.
We recognize a single project may require numerous entitlements. If this is the case, a single Pre-Application Meeting is appropriate to discuss all potential entitlements.
Pre-Application Meeting Procedure
Submit a request via https://miami-fl-us.avolvecloud.com/Portal/Login/Index
You will be prompted to upload required documents and/or drawings for city departments to review. City staff will schedule a meeting upon receipt of all required documents and will provide meeting details for a virtual or in-person meeting. At the meeting, you will meet with department representatives who will discuss your project. The City’s reviewing departments includes: Planning, Zoning, Resilience & Public Works, Fire, Transportation, and Environmental Resources.
When Do Meetings Take Place?
Pre-Application Meetings occur on the 2nd and 4th Tuesday of each month between 2pm to 4pm .for a duration of 30 minutes.
Pre-Application Meeting requests submitted by 11:59PM Monday, two weeks prior to the next regularly scheduled Tuesday meeting (space available).
Are there Pre-Application Fees?
A $500.00 fee will be assessed for a pre-application meeting.
Customer submits Pre-Application Meeting request on OAS Portal
All meeting requests can be submitted online using this link: https://bit.ly/3cWHbKU
Pre-Application Liaison Creates Project in ePlan
Once you have made a reference, the City will be immediately notified . The department Pre-Application Liaison will create a Pre-Application record for our prospective applicants to upload all the documents and/or drawings you would like to be reviewed in advance of the meeting. All Pre-Application Meetings will have a reference number that follows a standard nomenclature (For Example: PREAPP-21-0001)
Customer Uploads Documents & Drawings as Appropriate into ePlan Portal
The City of Miami has a standard naming convention applicants are required to adhere to when they submit an application. We will not enforce the naming convention for this meeting, but we encourage you to become familiar with it ahead of your application and consider using it with your documents at this time.
Pre-Application Liaison will do a quick drawings/documents check
Please reference the Pre-Application Meeting Checklist for documents we recommend you add. Pro-Tip: the more information you provide, the better we can assist you in your Pre-Application Meeting.
Customer Makes Payment Online
All invoices can be paid on-line. You will need the Transaction ID from the invoice. Link for on line payment https://bit.ly/2QHXNx4
Pre-Application Liaison Schedules Meeting
Pre-Application Meetings are facilitated on the 2nd and 4th Tuesday of every month from 2:00pm to 4:00pm. A customer who wishes to meet with City Staff for a given Pre-Application will be required to have all documents and drawings submitted, and invoices paid on the Monday two weeks prior to the scheduled meeting.
City Department Reviews Projects and Provides Comments
A Pre-Application process will result in relevant City departments providing initial critical comments that will guide the customer as the project is prepared for submission to the City. All comments provided by City departments are in context to the project presented for the Pre-Application Meeting. IMPORTANT NOTE: Comments provided by departments are not an indication of an approval.
City Staff Facilitates Meeting
A Pre-Application Meeting will last 30 minutes. All Pre-Application Meetings will be facilitated using Microsoft Teams (MS Teams) until further notice.
City Staff Provides Pre-Application Summary
The Pre-Application Summary will be a consolidated report of comments on the project as presented at the Pre-Application Meeting. This summary is intended to guide customers as their projects are prepared for submission to the City.
Customer Submits Official Application
Please remember, your Pre-Application Meeting is valid 3 months from the day of the conference. If your application is submitted after 3 months from your Pre-Application Meeting, you will forfeit the $250 credit toward your entitlement fees.