Contact a Staff Member to Discuss Your Project
To ensure you are applying for the correct certificate and to review your requirements, you need to meet with a staff member.
Apply for a Building or Public Works Permit
If you haven't yet applied for a permit regarding your planned work, you should do so first. Visit our permitting page for instructions.
You will be notified if and when you need to apply for this particular certificate.
After you've uploaded your documents for the above permit application, you will be notified what (if any) additional documents you need for the CEA. Below, is a checklist of potential documents.
Certificate of Approval Checklist(PDF, 256KB)
Prepare your Documents for Upload
You must follow a standard naming convention (i.e. each part of the plans must be titled a specific way) in order to upload documents or your application will be delayed. You should name your document properly now.
These names can not change once they've been given.
View our naming instructions
NOTE: Any documentation prepared by a professional, that is required to be “signed and sealed” (see above checklist) will need a digital signature. Learn how to obtain a digital signature.
- After you received notification that you need a COA, you will be notified which additional documents you need to upload into (ePlan/ProjectDox).
- Log into ePlan, and this time select "manage my existing projects".
- Select your project number, and go to the "applicant upload task" tab. Be sure you have named your documents correctly (see above) and obtained a digital signature, if necessary.
- Upload documents and submit.
- This is also where you can manage your project as the below process progresses.
NOTE: Once you hit "upload complete - send to City of Miami", your ability to upload any more documents will be restricted until the completion of the City's application acceptance process.
Modify Plans and Documents, if Necessary
You will likely receive an email with comments from the City, as plans/documents often require modifications. Address the comments/issues to the best of your ability. Once you have addressed the comments from reviewers, you will need to re-submit your revised documents (go to "manage my existing project").
Revise your Documents
NOTE: You may modify the content of your file(s), but do not change the file names when you re-submit, unless you've been instructed otherwise.
NOTE: If there is no activity on the project in Eplan within six months, the application will be considered abandoned and you will have to start over.
You will receive an invoice for $50 before your plans can be approved. You must pay this invoice to complete approval.
Depending on your specific project and the test results, you will be notified of next steps in ePlan.