City of Miami - Employee Relations

In the event a hurricane strikes South Florida, City employees should monitor radio and television stations broadcasting hurricane information. When the City Manager determines that it is safe for employees to return to work, a notice will be released by a press release through various radio and television stations.

• Bulletin #2: Employee Hurricane Message Center

EMPLOYEE HURRICANE MESSAGE CENTER:

TELEPHONE NUMBER (305) 416-1006

The City has set up an Employee Hurricane Message Center, which will provide you with information on reporting to work.

By calling (305) 416–1006 you can, through various menu options, obtain the following information:

Menu selection #1: If a watch is issued over the weekend, determine if the City Manager has granted emergency leave for non-essential employees.

Menu selection #2: Determine if the City Manager has issued an “all clear” for reporting back to work.

Menu selection #3: Determine if, due to damage to your normal worksite, where you are to report to work.

Menu selection #4: Record a change in your telephone contact number.

• Bulletin #3: Employee Assistance

The City has set up provisions to assist employees with special needs after a hurricane has passed. Following are some of the areas that assistance may be provided: identifying temporary housing facilities through local hotels, identifying sources of inexpensive furniture for furnishing interim housing with basic needs, to the extent resources are available – assisting employees in “drying in” their home, and providing seminars on how to cope with stress.

Should you need special assistance after a hurricane has passed, please call (305) 579-1804 and briefly explain your situation. Please read the Employee Hurricane Preparedness Guide for further details.

• Bulletin #4: Reporting Procedures

Once the threat of a hurricane has passed employees are required to listen to radio and/or television broadcasting stations for information on when to report to work or may call the Employee Hurricane Message Center at (305) 416-1006. Once it is clear for employees to report to work proceed as follows:

Report to your normal worksite for duty, unless you have been otherwise assigned, e.g.: assignment to NET offices.
If upon arrival you find that your worksite is inaccessible or damaged such that you are unable to perform your normal work function you are to report to the Orange Bowl/Athletic Club located at 1501 N.W. 3 Street, unless advised by one of the following:
- An alternate location is posted at your workplace
- A supervisor advises you from your department, or
- The Employee Hurricane Message Center (305-416-1006) indicates an alternate worksite.
For the first few days following the passing of a hurricane casual wear will be acceptable office attire.
Upon clearance to report to work, employees should expect to report for their normal work shift unless otherwise directed or reassigned.
Reassigned duties and work hours will be scheduled as needed for emergency response functions.

• Bulletin #5: Workplace Preparation

Hurricane Watch

If a Hurricane Watch is issued prior to leaving work for the day employees are required to perform the following:

Backup computer files in accordance with the Computer Hurricane Emergency Procedures issued by Information Technology Department.
Provide keys to your desk and file cabinets to assigned office staff.

Hurricane Warning Weekday Preparation

If a Hurricane Warning is issued, prior to leaving work for the day, employees are required to perform the following:

Place all exposed papers, files and desktop items, in a desk drawer or file cabinet.
Cover computers and components, typewriters and books with plastic.
Backup computer files in accordance with the Computer Hurricane Emergency Procedures issued by Information Technology Department.
Offices with windows will require the removal of chairs, small furniture, wall hangings and plants to be placed in a secure area, preferably in a windowless office or storage area.

Non-Workday Preparation:

If a Hurricane Warning is issued during weekend, a day off or a holiday your work area will be prepared by office staff assigned to this task.

employee relations: home | contact us | faq | job openings