|
File ID
Each piece of legislation before
the Commission is assigned
a number, which the Commission
uses for tracking purposes. The
numbers are in the form YY-XXXX
e.g. 03-0331, indicating the year
the matter was first received by
the Commission and the
chronological sequence.
Status
This field indicates the state of
specific items in the legislative
process. The statuses used by
Legistar are:
-
In
Commission: Items
on the agenda to be considered
by the Commission or the Meeting
Body.
-
To
be
Introduced: Appointments to
Boards and Committees to be made
by the Commission or Meeting
Body.
-
Emergency Ordinance: Ordinances
that are being considered for
immediate adoption by the
Commission.
-
Second
Reading: Ordinances that have
already been passed on First
Reading by the Commission. The
Commission may amend the
legislation, pass it or defeat
it.
-
First
Reading: Ordinances that are
being presented for the first
time for consideration by the
Commission.
-
Passed:
Legislation that has been passed
by the Commission or Meeting
Body.
-
Approved:
Items that have been approved by
the Commission or Meeting Body.
-
Consent Agenda: Items that will
be voted on as a block in the
Consent section of the meeting.
-
Personal Appearances: Requests
from member(s) of the public to
address the Commission on
various subject matter.
-
Mayor's Office for Signature:
Awaiting Mayor's signature
-
Filed: Final status result of an
action of "Presented and Filed"
or just "Presented". This is
usually used for reports,
presentations, and
correspondence, but could also
be used in rare cases for items
that are allowed to die without
action.
-
Failed:
Legislation that failed to
receive required the vote for
passage by the Commission or
Meeting Body.
-
Filed in Clerk's Office:
-
Public Hearing: Item(s) before
the Commission or Meeting Body
that are open to discussion from
the public.
-
Special Public Hearing: Special
hearing called by the Commission
to hear specific item(s) which
will be opened to comments from
the public.
File
Type
Meeting Bodies entertain various
types of Files that may or may not
end up in legislation.
Ordinances:
An ordinance is legislation which
has the force of law. A public
hearing is required before passage
of ordinances, except for
emergency ordinances. Some
ordinances, which are of a
permanent nature, are codified in
the
City of Miami Code of Ordinances.
Resolution:
A resolution is a form of written
proposal used for making
declarations, stating policies and
making decisions where some other
forum is not required.
Discussion Item:
A discussion item is an item of
interest that has to be discussed
by the City Commission or Meeting
Body.
Executive
Session:
An executive session file type
refers to executive items which
are to be discussed in a closed
session not open to the public.
Resolution of Condolence: A
resolution of condolence is a
resolution issued by the
Commission expressing condolence
upon the death of an individual.
Ceremonial Item: A ceremonial
item is a form of recognition
issued by the City in tribute to
individuals, organizations, or
events.
Presentation:
A presentation is a recognition or
acknowledgement by outside
agencies paid to the City of Miami
or to its representatives.
CRA
Resolution:
A CRA resolution is a resolution
that relates to the Community
Redevelopment Agency.
CRA
Report:
A CRA
report is a report relating to the
Community Redevelopment Agency.
CRA
Discussion:
A CRA
discussion item is an item of
interest that has to be discussed
by the Community Redevelopment
Agency.
CRA
Presentation:
Contact
This is the person whom you should
contact if additional information
is required.
Name
This is a short description of a
file that can help when searching
for that file.
Title
This is the title of the
legislation as it will be
considered by the City Commission
or Meeting body.
Text
This is the working text of the
legislation. This document may
also contain information about
advertising requirements and date
of advertising. As legislation is
considered by the City Commission
or Meeting Body, amendments may be
made. Each time the legislation is
amended, a new matter version of
the file is created. By comparing
various matter versions of the
legislation, you can track the
changes made.
History
This field gives a short history
of the legislation, including when
it was introduced and when action
was taken by either the City
Commission or the Meeting Body.
If the cursor is placed over the
“action taken” field, the vote on
the action will appear.
Attachments
These items are attachments to the
legislation itself and are adopted
at the time the legislation
passes. If there are two
attachments with the same name,
the one with the latest date is
the attachment currently before
the Meeting body or, if the
legislation has passed, it is the
attachment adopted by the Meeting
body.
Informational: These attachments
contain other information about
the legislation, such as
transmittal letters, fiscal notes,
staff reports, and advertising
summaries.
Attachment files and documents are
typically associated with
applications such as MS Word, MS
Excel, Adobe Acrobat or other
applications. If your computer has
the related application or a
compatible application, clicking a
document will open the files in
the host application. If your
computer does not have the
compatible application associated
with the attachment type, you will
be unable to open the attachment.
In some cases, compatible
applications may be downloaded
frrom the manufacturer or
elsewhere on the internet.
Extras
This entry contains information
about the date the legislation was
introduced, the Agenda date, the
meeting body to which the
legislation was assigned, the
version of the legislation which
was passed and the final enactment
number of the legislation.
Controlling Body
This entry defines the meeting
body acting on the items submitted
in the agenda. |
